AI accounting software, shown on a sample company

Connect your business bank and credit card accounts through Plaid, and new transactions flow in on their own. Learned rules run first. A rule is a saved decision, such as booking AWS to Software & SaaS, so anything that matches a known pattern books instantly without an AI call.

Whatever the rules don’t cover goes to the AI. It reads the merchant, the amount, the account and your chart of accounts, picks a general ledger account, and attaches a confidence score. Above the confidence threshold, the entry books. Below it, the transaction goes to review.

Moving from QuickBooks Online? Connect it and your history loads already categorized, with your accounts mapped and a tie-out against your QuickBooks trial balance. No AI touches the imported history.

The review queue is where Numbrr asks you about anything it can’t settle on its own. Each card shows the merchant, the amount, the suggested account, the reasoning and the confidence, with a plain-English question to answer. These always go there:

• Transactions below the confidence threshold.
• Checks, every time, because a bank descriptor rarely says who a check paid or what it was for.
• The first transaction that would book to a new account the AI has proposed. You approve the account before anything posts to it.

You can also send any booked transaction back to Review from the Transactions screen.

Answer a card and the entry books. Apply the answer to the vendor and Numbrr saves it as a rule and clears every other pending transaction from that vendor at the same time. Every rule, yours or learned, sits in one list showing what it matches and where it books.

Every transaction posts a balanced debit and credit to a general ledger with a chart of accounts, sub-accounts, journal entries and an audit trail. The profit and loss statement, balance sheet and statement of cash flows come from that ledger and stay current as transactions book.

Numbrr checks the statements against each other. Assets equal liabilities plus equity. Debits equal credits on the trial balance. The cash flow statement ties to cash on the balance sheet. Net income matches the change in retained earnings. If something doesn’t tie, it shows up for you to fix.

Closed periods stay closed. Once a month is closed, bank syncs, imports and manual entries can’t change it, and a correction posts as a reversing entry in an open period, which leaves the trail an auditor expects.

Every plan keeps accrual-basis books. Numbrr One and up post the accrual entries for you:

• Invoices and bills post to receivables and payables, so what you are owed and what you owe sit on the balance sheet.
• Revenue recognition (ASC 606) holds annual and multi-month contracts in deferred revenue and recognizes them month by month.
• Prepaid expenses are spread across the months they cover, the same math as a prepaid expense amortization schedule.
• Fixed assets depreciate straight-line, with the entry posted every month.

Numbrr One also adds recurring invoices, manual journal entries, the automated monthly reporting pack and advanced reporting. Pro adds forecasting and custom reports. The pricing page compares every plan, and the FAQ answers the detailed questions. If you keep books for clients, the accounting firm workspace is free, and each client stays on its own plan.